Last updated: 9 May 2026

General Conditions

These General Conditions govern the use of the RosterKid platform (hereinafter referred to as "the Service"), operated by MOVING ART MOVING PEOPLE BV, with registered office in Belgium, company number BE 1034 043 457 (hereinafter referred to as "we", "us", or "our").

By accessing or using the Service, you agree to be bound by these General Conditions. If you do not agree with any part of these conditions, you must not use the Service.

1. Definitions

• "Platform" — the RosterKid web application, including all associated subdomains and APIs.
• "User" — any individual or legal entity that accesses or uses the Platform.
• "Agency" — a talent, literary, or music agency that holds an account on the Platform.
• "Tenant" — an Agency that has subscribed to the Service under a separate agreement.
• "Data" — any information, files, or content submitted or uploaded to the Platform by a User or Agency.
• "Showcase" — public-facing pages that display published artist and production information.

2. Service Description

RosterKid provides agencies with a cloud-based platform for managing contacts, companies, artists, productions, deals, guestlists, communications, finances, and related business operations. The Service includes per-tenant data isolation, role-based access control, and optional public showcase pages.

Specific features and service levels are defined in the applicable subscription agreement between MOVING ART MOVING PEOPLE BV and the Agency.

3. User Responsibilities

• You are responsible for maintaining the confidentiality of your login credentials.
• You must not use the Platform for any unlawful purpose or in violation of any applicable laws or regulations.
• You must not attempt to access data belonging to another tenant or user without authorisation.
• You must not introduce any viruses, trojans, worms, or other malicious code into the Platform.
• You must not interfere with or disrupt the integrity or performance of the Platform.

4. Data Ownership and Processing

All Data entered into the Platform by an Agency remains the property of that Agency. We act as a data processor on behalf of the Agency (the data controller). Data processing is governed by our Data Processing Agreement (DPA), which is incorporated by reference into these General Conditions.

We implement appropriate technical and organisational measures to protect Data against unauthorised access, loss, or destruction. This includes encryption at rest and in transit, regular backups, and access controls.

5. Data Retention and Backups

We maintain automated daily backups of the entire Platform, as well as per-tenant backups that can be used for individual tenant restoration or migration. Full backups are retained for a minimum of 30 days.

Upon termination of an Agency's subscription, we will provide a full data export upon request. After a period of 90 days following termination, all Data will be permanently deleted, subject to any legal retention obligations.

6. Limitation of Liability

To the fullest extent permitted by applicable law, MOVING ART MOVING PEOPLE BV shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or relating to the use of the Service, including but not limited to loss of data, business interruption, or loss of profits.

Our total liability for any claim arising from the use of the Service shall not exceed the total fees paid by the Agency in the 12-month period preceding the event giving rise to the claim.

7. Intellectual Property

The RosterKid name, logo, design, and underlying software are the intellectual property of MOVING ART MOVING PEOPLE BV. No licence is granted to use our branding without prior written consent.

Public Showcase pages ("Powered by RosterKid") must retain the RosterKid attribution in their footer.

8. Termination

Either party may terminate the agreement in accordance with the notice period specified in the subscription agreement. We reserve the right to suspend or terminate access to the Service immediately if:

• The User or Agency breaches these General Conditions.
• Payment obligations are not met within the agreed terms.
• The Agency is declared bankrupt or enters insolvency proceedings.

9. Changes to These Conditions

We reserve the right to modify these General Conditions at any time. Material changes will be notified to Agencies via email or through the Platform. Continued use of the Service after such modifications constitutes acceptance of the updated conditions.

10. Governing Law

These General Conditions shall be governed by and construed in accordance with Belgian law. Any disputes arising from these conditions shall be subject to the exclusive jurisdiction of the courts of Antwerp, Belgium.

11. Contact

For questions about these General Conditions, please contact us at:

MOVING ART MOVING PEOPLE BV
BE 1034 043 457
Belgium
Email: info@rosterkid.be
Website: www.rosterkid.be